Accounts Receivable Billing Representative
Company: Stratas Foods
Location: Olive Branch
Posted on: November 16, 2023
Stratas Foods LLC is the leading supplier of fats and oils to the
Foodservice, Food Ingredients and Retail Private Label markets in
North America and is a producer of quality bulk and packaged
dressings, mayonnaise and sauces. Stratas Foods was formed in
October 2008 as a 50/50 joint venture between ACH Food Companies
(ACH) and Archer Daniels Midland (ADM)
Manufacturing facilities are located in Dallas and Houston, TX;
Decatur and Quincy, IL; Englewood, NJ; Fresno, CA; Nashville, TN;
and Valdosta, GA. Corporate offices are located in Memphis, TN. We
are committed to maintaining a progressive workplace by utilizing
the ideas, skills and talents of all of our employees. We strive to
make Stratas Foods a great place to work and are building a team
capable of meeting our business goals.
The Billing Representative is responsible for coordinating and
performing invoicing and related accounting functions within the
Finance department's management of the invoicing process. The
individual must abide by current policies or seek management
The Billing Representative is also responsible for the timely
processing of adjustments to clear customer invoices and deductions
and the related preparation of the packets to support the
Deductions Resolution function.
Billing Representaive Essential Duties & Responsibilities
- Invoice all orders shipped daily by using shipment reports from
the various warehouses received via e-mail (EDI transmissions),
performing price review in OPGO, or by using customer portals.
Serve as a resource to plant personnel as needed for their release
of orders for auto invoicing.
- Review reports daily for orders shipped but not invoiced and
communicate with Customer Service to ensure issues are resolved and
orders are invoiced on a timely basis.
- Use the IBM system to obtain Accounts Receivable and shipment
information as part of the invoicing, credit entry or deduction
- Prepare Cancel/Rebill Requests, Full Cancel Requests and
Miscellaneous Invoice Requests. Review all requests for appropriate
back-up and approvals and enter into the IBM system.
- Index and file shipping documents using SimpleIndex and/or
other document management application for audit and research
- Enter approved credit and debit requests into the IBM system
related to deductions.
- Organize supporting documentation and prepare PDF packets to
support customer deductions added to accounts.
- Ensure all invoices and credit/debit requests are processed at
month-end for proper accounting controls.
- Other duties as requested by management.
Education: High School Diploma with equivalent experience. College
Degree in Business or Accounting related fields preferred.
Related Experience: 2-3 years accounts receivable, billing or other
accounting experience required.
Data Entry accuracy and speed.
Strong PC skills - Microsoft Office Suite (Word, Excel and Outlook
primarily). Must be able to quickly learn new system
Experience working with databases and exporting to Excel is
Physical: This position has limited physical activity requirements
- primarily sitting and walking to the copy room and throughout the
building to interact with other departments. Lifting would only
require filing documents and possibly boxing items to send to
Sensory: This position requires the use primarily of visual,
hearing and speaking senses. Visual activities include the ability
to read computer generated reports and customer documentation, and
to utilize a computer system. Hearing and speaking are required to
work with other department colleagues as well as with parent
company colleagues to research issues and learn job functions.
Mental/Reasoning: Excellent oral and written communication skills.
Good organizational skills with strong discipline and work ethic.
Dependable. Ability to multitask and work under pressure while
managing obstacles such as time constraints and prioritize workload
appropriately. Must work well with others under little
Stratas Foods is an equal opportunity employer and will not
discriminate against any applicant or employee in any manner
prohibited by law, including but not limited to, on the basis of
race or color, religion, gender, age, genetic information, national
origin/ancestry, mental or physical disability, family
status/marital status, sexual orientation, military/veteran status,
and any other legally protected status.
Keywords: Stratas Foods, Southaven , Accounts Receivable Billing Representative, Accounting, Auditing , Olive Branch, Mississippi
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