Accounts Receivable Billing Representative

Company: Stratas Foods
Location: Olive Branch
Posted on: November 16, 2023

Job Description:

Company Description

Stratas Foods LLC is the leading supplier of fats and oils to the Foodservice, Food Ingredients and Retail Private Label markets in North America and is a producer of quality bulk and packaged dressings, mayonnaise and sauces. Stratas Foods was formed in October 2008 as a 50/50 joint venture between ACH Food Companies (ACH) and Archer Daniels Midland (ADM)

Manufacturing facilities are located in Dallas and Houston, TX; Decatur and Quincy, IL; Englewood, NJ; Fresno, CA; Nashville, TN; and Valdosta, GA. Corporate offices are located in Memphis, TN. We are committed to maintaining a progressive workplace by utilizing the ideas, skills and talents of all of our employees. We strive to make Stratas Foods a great place to work and are building a team capable of meeting our business goals.

Job Description

The Billing Representative is responsible for coordinating and performing invoicing and related accounting functions within the Finance department's management of the invoicing process. The individual must abide by current policies or seek management approval.

The Billing Representative is also responsible for the timely processing of adjustments to clear customer invoices and deductions and the related preparation of the packets to support the Deductions Resolution function.

Billing Representaive Essential Duties & Responsibilities

• Invoice all orders shipped daily by using shipment reports from the various warehouses received via e-mail (EDI transmissions), performing price review in OPGO, or by using customer portals. Serve as a resource to plant personnel as needed for their release of orders for auto invoicing.
• Review reports daily for orders shipped but not invoiced and communicate with Customer Service to ensure issues are resolved and orders are invoiced on a timely basis.
• Use the IBM system to obtain Accounts Receivable and shipment information as part of the invoicing, credit entry or deduction research process.
• Prepare Cancel/Rebill Requests, Full Cancel Requests and Miscellaneous Invoice Requests. Review all requests for appropriate back-up and approvals and enter into the IBM system.
• Index and file shipping documents using SimpleIndex and/or other document management application for audit and research purposes.
• Enter approved credit and debit requests into the IBM system related to deductions.
• Organize supporting documentation and prepare PDF packets to support customer deductions added to accounts.
• Ensure all invoices and credit/debit requests are processed at month-end for proper accounting controls.
• Other duties as requested by management.
  
  Qualifications
  
  Education: High School Diploma with equivalent experience. College Degree in Business or Accounting related fields preferred.
  
  Related Experience: 2-3 years accounts receivable, billing or other accounting experience required.
  
  Equipment/Software Skills:
  
  Data Entry accuracy and speed.
  
  Strong PC skills - Microsoft Office Suite (Word, Excel and Outlook primarily). Must be able to quickly learn new system applications.
  
  Experience working with databases and exporting to Excel is preferred.
  
  Additional Information
  
  Physical: This position has limited physical activity requirements - primarily sitting and walking to the copy room and throughout the building to interact with other departments. Lifting would only require filing documents and possibly boxing items to send to storage.
  
  Sensory: This position requires the use primarily of visual, hearing and speaking senses. Visual activities include the ability to read computer generated reports and customer documentation, and to utilize a computer system. Hearing and speaking are required to work with other department colleagues as well as with parent company colleagues to research issues and learn job functions.
  
  Mental/Reasoning: Excellent oral and written communication skills. Good organizational skills with strong discipline and work ethic. Dependable. Ability to multitask and work under pressure while managing obstacles such as time constraints and prioritize workload appropriately. Must work well with others under little supervision.
  
  Stratas Foods is an equal opportunity employer and will not discriminate against any applicant or employee in any manner prohibited by law, including but not limited to, on the basis of race or color, religion, gender, age, genetic information, national origin/ancestry, mental or physical disability, family status/marital status, sexual orientation, military/veteran status, and any other legally protected status.

Keywords: Stratas Foods, Southaven , Accounts Receivable Billing Representative, Accounting, Auditing , Olive Branch, Mississippi