Administrative Assistant

Company: Robert Half
Location: Olive Branch
Posted on: January 28, 2026

Job Description:

Job Description Job Description We are looking for a detail-oriented Administrative Assistant to join our team in Olive Branch, Mississippi. This contract-to-permanent position offers an opportunity to contribute to a small, collaborative office environment with long-tenured employees. The ideal candidate will provide vital administrative support, assist in purchasing processes, and communicate effectively with vendors, including those overseas. Responsibilities: • Provide administrative support to the purchasing manager and aid in processing shipping documents. • Communicate regularly with vendors to obtain updates on purchase orders and maintain accurate records. • Create and manage requisition and stock purchase orders, ensuring proper documentation. • Organize and maintain pricing spreadsheets, ensuring accuracy and attention to detail. • Assist with domestic purchasing tasks and manage vendor folders for new purchase orders. • Update market costs and pending arrival reports within internal systems on a regular basis. • Handle office supply orders, maintain supply closets, and ensure printers are loaded with paper. • Greet vendors and customers upon arrival and provide excellent customer service. • File and organize customer and vendor documents, including yearly updates and archiving older files. • Schedule routine office maintenance and ensure the workspace remains organized and functional.• Proven experience in administrative roles, preferably within a purchasing or sales support environment. • Strong communication skills to effectively interact with vendors and team members. • Exceptional attention to detail and organizational abilities. • Proficiency in Microsoft Excel and familiarity with data entry and file management. • Ability to prioritize tasks and manage workload efficiently. • Comfortable working in a small office environment and adapting to its unique culture. • Experience in creating and managing purchase orders and vendor communications. • Detail-oriented approach and ability to read and adapt to different situations within the office.

Keywords: Robert Half, Southaven , Administrative Assistant, Administration, Clerical , Olive Branch, Mississippi